use these forms: Olympic team, U.S. national team, UW men’s basketball team; use rowing team or crew when referring to rowers because crew team is redundant; see also crew
telephone numbers
include the area code when the audience is off campus; separate the area code from the number with a hyphen in all usages: 608-123-4567
tense
Use the present tense when reporting ongoing work, current affairs, and impromptu remarks of speakers; use past tense to report remarks made in speeches, votes, actions of committees, and other one-time past events: Brower says the work will be complete by summer. The chancellor told the Faculty Senate in her address last week that the budget would pass.
Terrace, the
lowercase the, capitalize Terrace when referring to the Memorial Union Terrace; use wording that could not be confused with Madison’s Monona Terrace Convention Center; see also Monona Terrace Convention Center
Thank-a-Badger Day
hyphenate, lowercase a
that and which
Use that for essential clauses; use which for nonessential (parenthetical) clauses: General Education Requirements, which include courses in mathematics, must be satisfied; Credits that must be completed before the senior year fall into two categories.
The as part of a publication’s or organization’s title
although many entities officially include The as part of their titles, put the word in lowercase roman type; see also CMS 8.170
The Red Shirt™ (TRS)
use the ™ on at least the first reference; using the ™ on every reference is also acceptable; always include and capitalize The; a comma goes after the ™; The Red Shirt™, Ninth Edition; write out editions First through Ninth; use numerals for editions 10th and higher
Use theater, not theatre, except when theatre is used in a formal title: University Theatre, Department of Theatre and Drama, Hemsley Theatre, Mitchell Theatre; but Wisconsin Union Theater and Theater Gallery. Hemsley and Mitchell Theatres are in Vilas Hall. Theater Gallery is in Memorial Union.
time zones
lowercase central standard time, eastern time zone, mountain daylight time, and the like except references to Pacific: Pacific daylight time; capitalize abbreviations: CDT, EST; see also CMS 8.90
times
use figures (8 p.m., 4 a.m.) except for noon (12 p.m.) and midnight (12 a.m.)
use a colon to separate hours from minutes
use lowercase, periods, and no space between the letters for a.m. and p.m.
do not include a colon or minutes if the time is exactly on the hour (11 a.m., but 3:30 p.m.)
avoid redundancies such as 10 a.m. in the morning
with time ranges, use the words from and to, not from and an en dash (from 9 a.m. to 2 p.m., not from 9 a.m.–2 p.m.)
with time ranges without the word from, use an en dash with no spaces (Monday–Friday, 2–4 p.m.); if both times are a.m. or p.m., include the a.m. or p.m. with the later time only (8 to 11:30 a.m., 1:30–5 p.m., but 9 a.m.–2 p.m.)
when preparing copy for news releases or Inside UW–Madison, use a hyphen, not an en dash or the word to (from 9 a.m.-2 p.m.)
see also CMS 9.38, 9.39, and 10.41
titles of people
in general, capitalize titles only when they are formal titles that appear directly before a name: Chancellor Jane Doe, Professor John Doe; but the chancellor, the professor; do not confuse titles with occupation descriptions: movie star Bette Davis, astronaut John Glenn; capitalize titles that precede names and refer to more than one person with the same title: Professors Jane Doe and John Smith; see also CMS 8.19–8.33 (especially CMS 8.28 about academic titles); see also academic titles
titles of works
see CMS 8.156–8.201 and follow the guidelines below, which include specific CMS references; when preparing copy for news releases or Inside UW–Madison, refer to the Associated Press Stylebook
italicize (and use initial caps) for these titles
albums: 8.197
annual reports: 8.186
art exhibits: 8.201
art pieces/art works: 8.198
blogs (blog names versus individual blog posts): 8.192
books: 8.168
brochures: 8.186
cartoons (printed): 8.200
CDs: 8.197
choreographed dance works
comic strips/comics series: 8.200
concerts
dance works with titles
documentaries (films): 8.189
drawings: 8.198
DVDs: 8.197
epic/long poems (vs. short poems): 8.181
films: 8.189
long musical compositions: 8.195
magazines: 8.171
movies: 8.189
newsletters
newspapers: 8.170
online versions of any of these; add the URL if helpful
oratorios: 8.194
operas: 8.194
paintings: 8.198
pamphlets: 8.186
periodicals: 8.168
photographs (individual images): 8.198
plays: 8.183
podcast series: 8.189
poems (epic/long): 8.181
published works
radio series (not one-time programs or individual episodes): 8.189
reports: 8.186
statues: 8.198
symphonies and other long instrumental compositions: 8.195
television series (not one-time programs or individual episodes): 8.189
tone poems: 8.194
video games: 8.190
use roman type, initial caps, and quotation marks for these titles
blog posts (individual blog posts versus blog names): 8.192
chapters (book chapters and parts): 8.177
clickable buttons on a website
dissertations: 8.188
essays: 8.177
fables: 8.185
fairy tales: 8.185
folktales: 8.185
lectures (individual lectures, not lecture series): 8.87
magazine articles: 8.177
manuscripts: 8.188
newspaper articles: 8.177
nursery rhymes: 8.185
podcast episodes or one-time programs (not continuing series): 8.189
online versions of any of these; add the URL if helpful
poems (short versus epic/long): 8.181
presentations
prom themes
radio episodes or one-time programs (not continuing series): 8.189
short musical compositions: 8.194
short poems (vs. epic/long poems): 8.181
short stories: 8.177
songs: 8.194
speeches: 8.87
television episodes or one-time programs (not continuing series): 8.189
theses: 8.188
unpublished works: 8.188
YouTube videos
websites' titled sections, pages, special features: 8.191
use roman type, most likely capitalized, with no quotation marks, for these titles
artworks of antiquity: 8.198
awards (middle initials are acceptable if they’re named after people): 8.83
book series and editions: 8.176
campaigns
catalogs
classes: 8.86
conferences
courses: 8.86
exhibitions and large-scale fairs (versus art exhibits): 8.201
film series (an event series, not the films themselves)
forms: 8.187
forums
games (board, card, children’s, active are typically lowercase; brand-named are uppercase): 8.190
large-scale fairs and exhibitions (versus art exhibits): 8.201
lecture series (not individual lectures): 8.87
magazine columns and departments: 8.177
newspaper columns and departments: 8.177
online versions of any of these; add the URL if helpful
panel discussions
prizes (middle initials are acceptable if they’re named after people): 8.83
seminar-type programs
symposia
websites: 8.191
workshops
works of antiquity: 8.198
On Wisconsin and Badger Insider magazines
On Wisconsin magazine
Badger Insider magazine
department titles are roman, with no quotation marks
feature article titles are roman, with quotation marks
Describes people whose gender identity does not match the sex they were identified as having at birth. Does not require what are often known as sex reassignment or gender confirmation procedures. Identify people as transgender only if pertinent, and use the name by which they live publicly. Generally, avoid references to a transgender person being born a boy or girl, since it’s an unnecessary detail and excludes intersex babies.
The shorthand trans is acceptable on second reference and in headlines.
Use the name by which a transgender person now lives. Refer to a previous name, sometimes called a deadname, only if relevant to the story.
Do not use as a noun, such as referring to someone as a transgender, or use the term transgendered. (Instead, as an adjective: Bernard is a transgender man.Christina is transgender.) Not synonymous with terms like cross-dresser or drag queen, which do not have to do with gender identity. Do not use the outdated term transsexual. Avoid derogatory terms such as tranny.
(Source: AP Stylebook)
transition
The processes transgender people go through to match their gender identity, which may include sex reassignment or gender confirmation procedures, but not necessarily. (Acceptable uses: Washington is transitioning while helping his daughter consider universities.Chamberlain’s family offered support during her transition.)
Avoid the phrase sex change.
Altering one’s birth sex is not a one-step procedure; it is a complex process that occurs over a long period of time. Transition can include some or all of the following personal, medical, and legal steps: telling one’s family, friends, and co-workers; using a different name and new pronouns; dressing differently; changing one’s name and/or sex on legal documents; hormone therapy; and possibly (though not always) one or more types of surgery. The exact steps involved in transition vary from person to person.
(Sources: AP Stylebook, GLAAD Media Reference Guide)
